Liability, Consent and Waivers for Event IV Service

Somewhere between booking a drip station and running one, an organiser usually gets an email from a venue's compliance team or an in-house counsel asking what exactly is being signed and by whom. It is a fair question and it is better answered three weeks out than at load-in. The short version: informed consent is signed by each guest personally, never by the host on their behalf; venue paperwork is handled between us and the property before the date; and the host carries a small number of practical responsibilities on the day. This page walks through each of those for events across Carmel-by-the-Sea, Pebble Beach and Carmel Valley. It is general information about how we work, not legal advice for your event.

Each Guest Signs Their Own Consent

This is the point organisers most often get wrong, usually with good intentions. A host cannot consent to medical treatment for an adult guest, and no waiver you sign as the planner, the company or the venue transfers that. Every person receiving an infusion or injection completes their own intake and signs their own informed consent covering the treatment, its risks and the alternatives, after a one-to-one conversation with the clinician. That holds whether the guest is a bride, a chief executive at an offsite, or a driver in a Laguna Seca paddock. Practically, this means your guest list is an invitation list, not a treatment list. Sending guests the intake in advance where possible speeds the day up considerably, but a form completed at home does not remove the conversation at the table. Build the few minutes per guest into your schedule rather than hoping to recover them.

Venue Paperwork: Send It Early, Not on Load-In Day

Hotels, golf clubs, wineries and private event venues around Carmel-by-the-Sea and Carmel Valley usually have a vendor process of their own, and a good many will not let an unfamiliar vendor set up without it cleared. Requirements vary widely: a signed vendor agreement, a certificate of insurance with specific limits or named parties, hold-harmless wording, sometimes a site walk. None of that is unusual and none of it needs to be dramatic, but it takes longer to clear than the clinical arrangements do. When you request your quote, forward the venue's vendor packet and give us the name of the person at the property who handles it. We will confirm in writing what we can meet, in what timeframe, and anything that needs negotiating. Leaving it to the week of the event is the single most common reason an otherwise settled booking gets tense.

What the Host Is Actually Responsible For

Your responsibilities are logistical rather than clinical. You provide a suitable space, meaning level flooring, seating, shade or an indoor room, and enough privacy for a confidential conversation. You provide access: parking near the setup point, a gate code, a loading route, and a contact who is reachable on the day rather than in a ceremony. You give us an accurate headcount and honest notice of anything unusual about the group. And you set expectations with your guests in advance, particularly that screening happens and that not everyone will necessarily be treated. What you are not responsible for is clinical judgement, supplies, waste, or deciding who is eligible. Those sit with us. Organisers who try to pre-screen their own guest list to save time generally create more work, because the clinician repeats it regardless.

Alcohol, Late Additions and Guests We Decline

Alcohol is the recurring one at weddings, Car Week hospitality and Pebble Beach estate parties, and it deserves a straight answer up front. A visibly intoxicated guest will not be given an infusion, and our clinicians make that call at the table without negotiation. The workable solution is scheduling: recovery drips run the morning after, not during the party. The Hangover Drip, our Shark Attack formula, is a one-litre infusion over about forty minutes at $200 and works best as a next-morning booking. Late additions are treated exactly like booked guests, with the same intake and consent, so a friend who wanders over is not a shortcut. When a guest is declined, we tell them privately rather than in front of the group, and we tell you only that the slot is free. How declined guests appear on the invoice is set out in your written quote.

Records, Privacy and After the Event

Each guest's intake and consent forms part of their own medical record, held by the clinic, not by you as the host and not by the venue. That means we will not send an organiser a list of who received what, who was declined, or anything a guest disclosed at intake, even when the company or the couple is paying the bill. Hosts occasionally expect a summary as part of the deliverable, so it is worth knowing before you promise one to a colleague. What you receive after the event is a commercial record: the invoice, the count of treatments delivered and any agreed reconciliation against your deposit. If your organisation needs anything more than that for its own reporting, raise it during quoting and we will tell you what is possible without breaching guest confidentiality. This page is general information about how we work, not legal advice.

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